Contract Administrator – St. John's, NL


Dovre Canada Limited is pleased to offer the following opportunity: Contract Administrator, located in St. John’s, NL


Our client is seeking to secure the services of a Contract Administrator to support its ongoing capital program. The ideal candidate will have the experience and education to demonstrate capabilities and performance at an intermediate to specialist level.

The duties and job functions associated with this position shall include, but are not limited to, the following:

  • Primarily responsible for administering commercial agreements in accordance with company policies and procedures and in accordance with the Public Procurement Act.
  • Assisting in the development of contract templates, request for proposals, tenders or other commercial offerings.
  • Oversee the preparation, issuance, evaluation and award process associated with commercial offerings.
  • Ensuring compliance with contract terms and conditions.
  • Ensuring contractual notice provisions are enforced.
  • Ensuring the archiving of all commercial information in the proper form and location.
  • Reviewing and commercially verifying invoices for payment.
  • After award, oversee all commercial communications with Contractors.
  • Draft notice communications under agreements for management review and approval.
  • Coordinate commercial meetings with contractors and document discussions.
  • Review and assess Contractor claims/change requests for entitlement. Inform management of claims. Negotiate favorable settlements to claims and change requests and obtain appropriate approval.
  • Manage the preparation and approval of change proposals and change orders. Maintain a change order register.
  • Work closely with procurement Buyers to ensure timely processing of commercial documents.
  • Provide general commercial support to the Owners Team if and as required
  • Ensure the proper tracking of all performance security, insurance and other relevant commercial documentation to ensure all commercial requirements are being met and there are no laps in coverage.
  • Coordinate the close out of contracts once completed.
  • Ensure compliance with internal procurement policies as well as the Public Procurement Act and associated policies and regulations.
  • Perform any other commercial or project duties as may be assigned from time to time by the Senior Manager, Major Projects, Commercial.

The incumbent will have a level of authority required for day-to-day decision-making, guided by Company’s policies and procedures and the Public Procurement Act. In fulfilling this mandate, the incumbent is expected to liaise extensively with the Senior Manager, Major Projects, Commercial (or delegate), Buyers, other project managers, the execution teams, corporate supply chain and functional Company managers to ensure their full awareness of the projects requirements.


The ideal candidate will demonstrate the following:

  • Extensive background (8+ years) filling a similar role on large capital projects with a focus on electric utility infrastructure.
  • Demonstrated leadership skills in developing and leading diverse work teams.
  • Commercially astute individual with a strong background in complex commercial strategies.
  • Excellent written and verbal communication skills.
  • Experience with multiple forms of contracting including target price agreements, early contractor engagement, and compensation terms including unit rate, lump sum and cost reimbursable.
  • Strong background in the application of contract management systems.
  • Adaptability to perform in different work environments.
  • Ability to train/mentor personnel in the application of commercial processes.
  • Ability to work in a fast paced environment, under pressure and with aggressive timelines.
  • Experience with the Public Procurement Act would be an asset.


Dovre Group is an equal opportunity employer. We encourage applications from anyone meeting the requirements for this position.


For more information about the position above or working for Dovre Group, please contact:

Alanna Buckle
360 Recruiter



Job ID: #32637