Senior Document Controller – Lysaker

Introduction

Work location: Lysaker
Start up: ASAP –  6 months

Function

• Ensures that project related documentation is properly captured, cataloged and controlled using project applied systems. When relevant this includes documentation from suppliers as well as for internal product lines.
• Prepares reports and fix identified problems

REPORTING LINES AND INTERACTIONS
Reports to: (Group Job titles/Local Position title only, no names):
Reports to: Direct line:
Manager Document Control
Reports to: Dotted line:
• Project Manager
• Project Information Lead
• Document Lead
• Senior Document Controller
Direct Supervise:
# of Functional or dotted line:.
Up to 5 people
Internal key interactions:
Discipline Engineers and Designers, Project management team, Sourcing & Procurement, Construction
External key interactions:
Vendors, Subcontractors, possibly Clients depending on the location

JOB SCOPE and AUTHORITIES
General description of scope:
• Type of project and complexity of the execution scheme: Multi operating center with complex procedures
• Autonomy: Optimizes solution related to his/her own scope
• May coordinate a small group (up to 5 people) in one operating center with simple procedures

MAIN ACCOUNTABILITIES
• Creates customer records and document numbers as required and prepare documents for transmittal to client according to project specific procedures
• Controls all technical documentation related to department and project activities within contractual requirements and Company procedures (including confidentiality)
• Assists with development, maintenance and improvement of departmental / projects document control work processes
• Handles and registers all outgoing and incoming transmittals according to project document control procedure
• Participates in meetings, as required
• Checks document and transmittal quality according to check list for document control
• Manages supplier documentation
• Analyzes and collects a variety of information for reports
• Support projects in meeting contractual requirements related to document handling per the company`s procedures
• Assist project with planning and follow up on information management activites and documentation status

Requirements

A. REQUIRED KNOWLEDGE/FORMAL EDUCATION:
• High school diploma (Professional / Technical diploma preferred)
B. REQUIRED EXPERIENCE:
• 4 years of experience in similar role
C. REQUIRED CERTIFICATE(S):
• N/A
D. REQUIRED INTERPERSONAL SKILLS:
• Professional English
• Accuracy and attention to detail
• Ability to evaluate alternatives and make decisions within established procedures
• Ability to identify deviations to set procedures and contribute to problem resolution
• Capable of adapting to changes in processes and systems
E. REQUIRED TECHNICAL SKILLS AND/OR PROBLEM-SOLVING SKILLS:
• Familiarity with regular software systems (ie. Microsoft Office products, etc)

Offer

Dovre Group is an equal opportunity employer. We encourage applications from anyone meeting the requirements for this position.

Information

For more information about the position above or working for Dovre Group, please contact:

Anne Siqveland
Key Account Manager
anne.siqveland@dovregroup.com

Location

ID

Job ID: #25391